PRIVACY
POLICY
Last
Updated: November 4, 2025
This privacy notice for Sedres Trading & Maritime Services Co. Ltd. (“Company”, “we”,
“us”, or “our”) describes how and why we might collect, store, use, and/or
share (“process”) your information when you use our services (“Services”), such
as when you:
- Download
and use our mobile application – Sedres HR App
- Engage
with us in related ways including attendance ,Leave application , data
submissions, and location tracking for business purposes
SUMMARY OF KEY POINTS
- What
personal information do we process?
We process data you provide (e.g., employee ID, name, location) based on
how you use the Sedres HR App and the permissions you grant.
- Do we
process sensitive data?
Yes, such as real-time GPS location and field activity logs, but only with
your consent or when required by law or policy.
- Do we
receive data from third parties?
No, we do not collect personal data from third-party providers.
- How do
we use your data?
To authenticate users, manage business workflows, leave application
tracking, and improve corporate productivity.
- When
and with whom do we share information?
We may share data with internal departments or authorized service
providers under confidentiality terms.
- How do
we protect your data?
We use technical and administrative safeguards including encryption,
access control, and secure storage.
- What
rights do you have?
Depending on your location, you may have rights to access, correct, or
delete your data, and control permissions.
WHAT INFORMATION DO WE COLLECT?
1. Personal Information You Disclose to Us
We collect personal information that you voluntarily provide
when you:
- Log
in to the Sedres HR App
- Employee
Master data
- Attendance
- Apply
for leave request
- Apply
for any other request from HR
- Generation
of Payslip
Collected information includes:
- Name
- Employee
ID
- Job
title
- Email
address
- Phone
number
- Authentication
data
- Location
- Images,
remarks, or notes submitted
All information must be accurate and up to date. Users are
responsible for notifying us of any updates.
2. Sensitive Information
We may process sensitive information only when legally
required or upon your explicit consent. This includes:
- GPS
location data: Real-time tracking of executive routes or store visits
- Government-issued
identifiers (if applicable): For validation during compliance checks
- Access
to camera or gallery: To capture or upload store or product images as part
of task documentation
We do not collect biometric, genetic, or religious data.
3. Application and Device Data
When using the Sedres HR App, we may collect:
- Geolocation:
For validating executive market visits
- Device
Access: To access camera, location, or storage if needed
- Device
Data:
- Device
model, manufacturer, and OS version
- Internet
service provider/mobile network
- App
version, log files, crash reports
- IP
address and session duration
This data helps us troubleshoot issues, optimize
performance, and enhance user experience.
4. Automatically Collected Information
We collect data that does not directly identify you but
supports app performance and security, including:
- Device/browser
type
- Time
spent on the app
- Features
accessed
- Crash
logs and error messages
- Approximate
location from IP or GPS
HOW DO WE PROCESS YOUR INFORMATION?
We process your information for various purposes depending
on your interactions, including:
- Account
authentication and management
- Monitoring
executive location for Attendance
- Notifications
or updates regarding tasks or assignments
- Audit
trail generation and reporting
- Troubleshooting
technical issues and app usage diagnostics
- Compliance
with internal policies or legal requests
- Improvement
of app features and user experience
We process your data only when legally permissible, such as
when:
- You
give explicit consent
- It's
required to fulfill a legitimate business purpose
- It's
required for compliance or legal defense
DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
No. The Sedres HR App does not use cookies. All tracking is
permission-based and occurs only within the app context, such as geolocation
and usage logging.
HOW DO WE HANDLE YOUR SOCIAL LOGINS?
Currently, Sedres HR App does not support login via social
platforms. If this feature is introduced in future versions, the privacy notice
will be updated accordingly.
HOW LONG DO WE KEEP YOUR INFORMATION?
We retain your personal data only for as long as necessary
to:
- Comply
with internal audits and legal obligations
- Support
operational workflows and reporting
- Maintain
user accounts while active
Once data is no longer needed:
- It
is either securely deleted
- Or
anonymized for historical and analytics purposes
Backups may retain residual data temporarily under secure,
isolated conditions.
HOW DO WE KEEP YOUR INFORMATION SAFE?
We implement industry-standard security measures such as:
- Encrypted
data transmission using HTTPS
- Role-based
access control
- Server-side
data validation
- Secure
authentication methods
- Periodic
internal audits
Despite our efforts, no system is fully immune to cyber
threats. Users should use secure environments and avoid using public networks
for sensitive operations.
DO WE COLLECT INFORMATION FROM MINORS?
No. The Sedres HR App is strictly for use by authorized
employees and executives. We do not knowingly collect data from individuals
under the age of 18.
If data from a minor is found, it will be promptly deleted
and access revoked. Parents or guardians can contact us to resolve such
incidents.
DO WE MAKE UPDATES TO THIS NOTICE?
Yes. We may revise this Privacy Policy from time to time to
reflect changes in:
- Legal
or regulatory frameworks
- App
functionality or features
- Corporate
policy
Updated versions will be published in the App and/or at https://www.sedres.com
with a “Last Updated” date.
HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
For questions or concerns about this Privacy Policy or to
exercise your data rights, you may contact us at sedres@sedres.com